Current Business

 

  • Association Software Update

    4L Consulting Group has been working on a new membership database for the Association.
    The new database will be accessible to members only through a secure link on the Association’s website. Clerk information will be editable, meaning that each member will have the capability of keeping their own contact information up to date (phone numbers, e-mail addresses, etc.). Each member account will show the actual class titles and number of hours that has been earned. The features of this new database will give us the ability to keep better track of our membership.

    The Board is looking forward to introducing the new database to you after it has been reviewed and tested. As it is introduced, we will also provide instructions on how to get a user name and password to access the data base. This has been an on-going process over the past several years, so thank you for your patience as we progress through this project.

  • Mentoring Program

    The Board has discussed creating a mentoring program to broaden the network among district court clerks statewide. This program will be an extension of the training program previously provided to a small number of court clerks who are currently teaching educational programs at the annual meeting and conferences. These same trainers will be used as experts in their field to help clerks problem solve in the areas in which they have been trained. A mentoring class was offered at the 2013 annual conference. Since that time, there have been several courts that benefited from the pairing of new clerks and seasoned clerks to serve as mentors. This program is still in the implementation phase and in need of volunteers to serve as mentors.

  • Vendor Fair

    At the 2015 Annual Meeting, President Staci Huber, announced that the AOC is considering letting vendors participate in the hospitality suite, but not during the annual conference. Vendors would only be allowed to set up or be present the evening prior to the annual conference.  Several ideas were discussed regarding how this could work.  The hospitality suite could open up earlier so that the vendors could set up and the vendors may be able to help with the expense of the hospitality suite.  This issue is to be discussed in more detail.

    Through the years, the Association Board has heard a lot of feedback from its members wishing that vendors could attend/participate in our meetings. At the 2017 Annual Meeting, President Jennifer Jones, provided an update and additional information regarding this subject. In the past, it was the understanding of the ADCCA that vendors were prohibited from all clerk meetings, however Marty Sullivan advised her that Chief Justice Jim Hannah approved of vendors attending conferences with the exception of the Annual Meeting held in April, due to it being conducted jointly with the Judge’s Council. Therefore, it would be allowed for the Clerks to have vendors at the February, August and November meetings. However, all the arrangements for vendors to attend will be the responsibility of the Clerks Association. A committee will be needed to coordinate and make all the arrangements. There were not volunteers to chair or put this committee together, so the discussion was ended.

  • Clerk of the Year Point System

    A member voiced a concern regarding the point system for clerk of the year recipients. It is deemed to be unfair that the clerks that are not able to attend meetings or become involved with the Association are not able to earn enough points to be awarded clerk of the year.  It was explained that the award is given by the Association and that the highest points are given to clerks who have voluntarily been active with the Association’s Board and committee work.  The concern is that clerks may help out their neighboring courts and not get credit for doing so.  This matter may future discussion.